In this stage, the group develops a tentative list of givebacks.
The group becomes able to fully engage in the discussion of actual givebacks in this stage—having moved on from questions about the validity of the project. Participants are ready to talk about issues and key needs as they work to develop a tentative list of givebacks.
A need that is expressed as a possible giveback is assessed by the facilitator and project team in three ways: Is it important? Who is stating the need? Is it realistic?
- If the need seems unrealistic, the issue is addressed as soon as possible, though probably not at the same meeting. Some level of consideration is important for any idea.
- If the need seems important, and it is being expressed by a key player, and it seems potentially realistic, then the facilitator can take the negotiation off-line if it does not appear to be a large-group issue. This may turn into a basic agreement that is brought back to the group for endorsement and refinement and further work on specifics, or it may be fully negotiated off-line.
If off-line, the negotiation process is conducted and the resolution is brought back to the group as part of the larger giveback package. Some elements may be completely worked out and agreed-to; other elements may be partially agreed to and require further specifics to be ironed out.
If the process is handled well, it can lead to a long-term relationship that goes well beyond the project itself.